Job Description

About the Company

Our Mission is “to be passionate about serving our customers” and this role plays an instrumental part in project and client support.

About the Role

The role of the Project Coordinator is to provide project & administrative support to project teams consisting of Superintendents, Asst. Project Managers & Project Managers. The ideal candidate enjoys supporting and is eager to assist internally & externally, has strong organizational skills and multi-tasking skills. This position requires the ability to work in a fast-paced environment with competing priorities and changing project dynamics. A strong sense of urgency and follow through are essential.

Responsibilities

• Works with Project Manager & Superintendent at the beginning of each project to identify applicable vendors and dates they are needed on site.
• Assists various architects and engineers with any necessary permit related tasks, including but not limited to being responsible for filling out appropriate applications, paying permit related fees and working with the Authority Having Jurisdiction to ensure prompt permit issuance.
• Assists in identifying which subcontractors and/or vendors need to pull a permit & follows up through completion and receipt.
• Assists Superintendent in following up with vendors throughout the project.
• Utility coordination: Research utility needs for the project. Submits any needed forms, documentation and/or fees to utility companies. Schedules utility locates and GPRS private locates, when applicable.
• Assists field Superintendents as needed with temporary labor, last minute vendor needs, final inspections paperwork, etc.
• Provides initial sets of drawings to the job site; uploads updated and current sets of drawings to Procore ensuring all project team members receive drawing revisions.
• Updates the Procore project directory throughout the project.
• Assists Project Managers with sending subcontracts and purchase orders via DocuSign and following up with the respective subcontractors until fully executed documents are received.
• Schedules all rental equipment, dumpsters, job trailers, containers, etc. based on project needs and budget. Works with the Project Manager & Superintendent on target removal dates for all equipment and proactively follows up with Superintendent in advance of removal to confirm.
• Works with Project Manager on all needed purchasing for the projects and obtains competitive quotes from vendors, when needed.
• Takes meeting minutes during various meetings with the project team.
• Coordinates with local municipalities to understand requirements for a Certificate of Occupancy specific to each region.
• Works closely with Project Manager & Superintendent to achieve timely completion of punch list to include assignment of punch list completion, assists with ordering of materials, and follows up with subcontractors/vendors through completion of their assigned items.
• Assembles weekly report of outstanding items & provides to client.
• Assists Project Manager in compiling closeout documents needed for final billing.
• Works closely with the Accounting Department to ensure final invoices and lien waivers are received in a timely manner.
• Receives warranty tickets for their assigned projects for 1-year following completion of the project. Dispatches vendors accordingly and updates the client on progress throughout the life of the warranty ticket.
• Other Duties as assigned.

Qualifications

• College degree is preferred but not mandatory.
• Minimum of 3+ years applicable experience in a similar construction support role, preferably in the commercial construction sector.

Required Skills

• Competent with Microsoft Office Suite and Adobe Acrobat.
• General familiarity with web-based SaaS applications (e.g. Box, Dropbox, OneDrive, Smartsheet, SharePoint, Procore, etc.).
• Familiarity with DocuSign, Zoho Sign, and other E-Signature Software.
• Must be willing and able to establish good working relationships and communication with a variety of positions including subcontractors, vendors, clients, field, and office personnel.
• Strong work ethic; able to manage multiple projects and competing priorities simultaneously.
• “Can do” attitude; willingness to pitch in and go the extra mile.
• Must be dependable with stable attendance.
• Self-motivated, proactive, and able to work with minimal guidance on tasks.
• Resourceful and forward thinking with good problem-solving skills.
• Strong time management, critical thinking and organizational skills.
• Strong sense of stewardship and the ability to develop and maintain strong relationships with customers and team members.
• High standard of communication is required both verbally and written.
• Flexibility and ability to adapt are required.
• Detail-oriented.
• Team-oriented.

Pay range and compensation package

Classification: Exempt - Salary

EEO-1: 5700 - Administrative Support Workers

Work Location: Hybrid

Equal Opportunity Statement

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

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