Position: Legal Assistant
Position Type: Permanent
Location: Roseland, NJ (hybrid schedule after 90 days)
Hours: Business Hours
We are looking for a detail-oriented and proactive Legal Assistant to provide comprehensive support to attorneys in a client-driven Healthcare Department. This role demands strong attention to detail, excellent organizational skills, and a dedication to delivering outstanding client service in a high-volume environment.
What you will be doing:
· Coordinate multi-layered scheduling needs, including appointments with clients and third parties, while maintaining detailed attorney calendars.
· Prepare and process retainer agreements, client correspondence, pleadings, orders, and other documents related to healthcare legal matters.
· Efficiently manage incoming mail, faxes, and contract forwarding.
· Oversee client documents, email databases, and conduct conflict searches.
· Open new matters, including litigation cases, with precision while upholding ethical standards.
· Manage calls, meetings, and reminders for the team, clients, and opposing parties; prepare attorneys with necessary materials and ensure deadlines are tracked.
· Provide exceptional client support and draft professional correspondence.
· Manage emergent matters and organize client conferences, ensuring adherence to department protocols.
· Assist with billing processes, time entry, and collections follow-up.
· Maintain strict confidentiality and ensure compliance with healthcare privacy laws and firm policies.
What experience we are looking for:
· Minimum of 3+ years’ legal assistant experience at a law firm; experience in healthcare law a plus.
· Proficient in Microsoft Office Suite (Word, Excel), Kofax (Adobe), DocuSign, Zoom, and NetDocuments, SurePoint, or similar case management software.
· Expertise in calendar and inbox management.
· Highly organized with exceptional multitasking and prioritization skills.
· Initiative-taking team player with proficiency in both collaborative and independent work.
· Strong critical thinking skills in fast-paced environments.
· Skilled in composing, editing, and proofreading legal documents.
· Capable of coordinating routine administrative tasks.
· Polished, professional demeanor with clear communication skills.
WorkDynamX and our Client are Equal Opportunity Employers.
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