Job Description

Office Administrator

We are seeking a detail-oriented and proactive Office Administrator to support an engineering and utility design team. This position plays a key role in maintaining project files, coordinating internal communications, and ensuring design requests are processed efficiently and accurately. Ideal candidates will be organized, collaborative, and eager to learn.

Key Responsibilities:

• Perform general administrative and clerical duties to support engineering staff
• Maintain and organize both electronic and hard copy project files
• Print and copy documents as needed for distribution and archiving
• Create and assign project folders based on staff workload and territory
• Review design requests to verify accuracy of submitted data
• Communicate with vendors to confirm assignments and request additional project details
• Populate and file internal data sheets and submittals
• Initiate service tickets and submissions
• Generate Bill of Materials (BOMs) for new developments
• Assist with creation of service stub lists and right-of-way documentation

Required Qualifications:

• High school diploma or equivalent
• Strong organizational and communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Reliable transportation to Exton, PA office

Allied Resources complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Allied Resources does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender identity and expression, disability, veteran status or other status protected by law.

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