Job Description

We are seeking an office administrator to join our small but dynamic back-office team in Tustin, CA. The ideal candidate will be ambitious and eager to grow professionally, while thriving in a fast-paced environment. This role will work closely with the KALCON's President, Business Operations Director, and Recruiting & Marketing Specialist to support KALCON's back-office functions in areas including but not limited to: recruiting, marketing, HR, and bookkeeping.

This individual will wear many hats and get an opportunity to work closely with the company’s executives in running a growing business.

Responsibilities:

• Work closely with Recruiting/HR specialist to support the company’s recruiting efforts:
• Updating resumes of employees and potential employees for submission to the client
• Help with setting up interviews and meetings with prospective employees and for interviews. Help with initial screening of employees
• Help with offer letter preparation
• Assist with the Company’s marketing efforts including creating monthly internal newsletters and social media posts.
• Assist with Website updates as needed and coordinate with 3rd party.
• Support the Company’s President and Business Operations Director in areas including but not limited to bookkeeping, HR, payroll, and operational tasks needed to run the day-to-day operations of the business.
• Help with maintaining the office including answering calls and purchasing office supplies & equipment as needed.
• Assist with setting up meetings as required.
• Coordinate with new hires on all shipping of supplies including KALCON merchandise, PPE, business cards, and hardware. Maintain inventory as needed.
• Assist with onboarding and maintenance of new hire checklist. Also assist with employee offboarding.
• Assist with employee file maintenance
• Help with tracking company trainings and ensure timely completion by employees.

Requirements

• Bachelor's degree (Business or Communications focus preferred)
• 1-2 years of professional experience is preferred
• Strong with Computer Skills (Microsoft Teams, Microsoft Applications – Word, Excel, SharePoint)
• Excellent people skills communication and interpersonal skills, with the ability to communicate and collaborate with employees, potential employment candidates and various service providers
• Strong organizational skills with the ability to multi-task and prioritize effectively
• Detail-oriented mindset with a commitment to accuracy
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive problem-solver with a positive attitude and willingness to learn
• Onsite, in-office, Monday to Friday 8AM-5PM

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